Handling Sensitive Hard Copies
To protect employee and company information from unauthorized access, loss, or misuse, all staff must follow strict procedures when handling hard copies of sensitive or confidential information in the office.
What Counts as Sensitive Information
Sensitive information includes, but is not limited to:
- Driver’s licenses, passports, or other government-issued IDs
- Social Security numbers or cards
- Trust documents, wills, estate plans
- Bank statements, account numbers, or tax records
- Financial statements, loan applications, or credit reports
- Any document containing personal identifying information (PII)
General Handling Rules
If You Find Sensitive Documents Left Out
If you encounter a driver’s license, trust document, Social Security number, or other sensitive material left unattended:
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Do not ignore it. Treat it as a security issue.
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Secure the document immediately by placing it face down.
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Identify the owner if possible and notify the appropriate contact:
Document relates to Notify Elliot or Alana Dee Blake Anna Taylor Taylor If ownership is unclear, notify Dee or Mike immediately.
Printing & Disposal
- Print sensitive documents only when necessary.
- Dispose of sensitive documents only in approved shredding bins — never in regular trash or recycling.
- Do not take hard copies of sensitive information offsite unless explicitly authorized.
Responsibility & Compliance
All employees share responsibility for protecting sensitive information. If you are ever unsure how to handle a document, err on the side of securing it and notifying Dee or Mike.